Exhibitor Agreement for Palm Beach Tattoo & Art Expo 2025 By tattoo shop owner/manager/artists/oddities artist or vendor/Exhibitor/representative ("Exhibitor") submitting this application to participate at the Palm Beach Tattoo and Art Expo ("PBTAE"), Exhibitor is providing an electronic signature that Exhibitor has read, agrees to and accepts the following terms and conditions, rules/regulations/requirements/policies and to hold harmless, all as set forth below: - ALL exhibitor fees are to be paid in advance of event. - Tattoo Exhibitor fee is $800 (USD) per 10'D X 10'W booth. Exhibitor fee is $900 (USD) per 10'D X 10'W corner booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Oddities Artist/Vendor Exhibitor fee is $125 (USD) per day per 10'D X 10'W space. Exhibitor fee is $175 (USD) per day per 10'D X 10'W corner booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. Power access can be provided at an additional cost of $30, you must bring your own extension cords and power strips - Oddities Artist/Vendor fee is $300 per 10'D X 10'W booth to attend all 3 days Friday-Sunday. Exhibitor fee is $400 (USD) per 10'D X 10'W corner booth to attend all 3 days Friday-Sunday. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. Power access can be provided at an additional cost of $30, you must bring your own extension cords and power strips - Exhibitor agrees a minimum 50% deposit is required to hold each booth, with the balance being due no later than March 1, 2024. Alternatively, Exhibitor does have the ability to pay in full. Should this deposit/payment and/or balance requirements not be met by deadlines given on invoice or listed in this contract, PBTAE may choose to terminate contract with Exhibitor, and release the booth(s) to others. Deposits will not be refunded. Once payment is submitted, all sales are final. No refunds will be issued. EACH 10’D X 10’W TATTOO OR TATTOO VENDOR EXHIBITOR BOOTH INCLUDES: - Two (2) 6 ft tables - Two (2) chairs; - One (1) standard waste basket; - One (1) bio waste basket; - Sharps container(s) - serviced by PBTAE - Pipe and draped 10' x 10' booth (modification of booth size is not permitted); - Electricity, however, Exhibitor agrees to supply your own extension cords and power strips - Three (3) Exhibitor badges/lanyards - Three (3) weekend wristbands - Three (3) client day passes - Up to four (4) additional weekend wristbands PER BOOTH may be purchased at check in for $40 each. After four (4) weekend wristbands are purchased, the full weekend price of $60 each will be charged. This discounted price is ONLY available at check-in/set-up. - Exhibitor will have an image of you and/or your work posted on expo website once your application deposit has been paid. We will also post on our social media accounts. Any images received on or after July 18th are NOT guaranteed to be posted. We will not repost images on social media to “push you to the top of the page” posts are made based on registration and in the order, we receive them. (Please follow email directions once confirmed on how to email PBTAE photos) EACH 10’D X 10’W DAILY ODDITIES SPACE INCLUDES: - Two (2) Exhibitor Day wristbands. - A space that measures 10' x 10' (modification of booth size is not permitted), you must provide your own set up; tents are allowed - Power access can be provided at an additional cost of $30, you must bring your own extension cords and power strips - Exhibitor will have an image of you and/or your work and a contact link posted on expo website once your application is completed/paid in full. We will also post on our social media accounts. (Please follow email directions once confirmed on how to email PBTAE photos) - Up to three (3) additional day passes PER BOOTH may be purchased at check in for $15 each. This discounted price is ONLY available at check-in/set-up. CHECK-IN & SET-UP: Exhibitor, a representative from Exhibitor's shop, and all three-day vendors agrees to check in and set up on Thursday, June 19th from 3pm-8pm or Friday, June 20th from 7am-11am; in order to receive credentials for entry into the event on Friday and throughout the weekend. No check-ins will be completed after 11am on Friday, June 20th. Daily Oddities Vendors (Saturday & Sunday) must check in and set up on their chosen/assigned day from, 7am-9:30 am; to receive credentials for entry into the event on Friday and throughout the weekend. No check-ins will be completed after 9:30 am on Saturday or Sunday. Exhibitors agree to be fully set-up, with all licensing info displayed by 11:00am, Friday, June 19th, as the Health Department will be on-site for event inspection. In addition, the Health Department has informed us they will be on-site throughout the weekend ensuring compliance. PBTAE has no control over local/state inspectors so please always comply. . **PBTAE will be diligent in securing the event space nightly, however, PBTAE cannot be responsible for your merchandise, equipment, personal items. When in doubt, and where possible, take it with you and reset the next day. Exact booth and table assignments will be set by PBTAE. You may request a preferred location, but it cannot be guaranteed. If a corner booth is paid for it is guaranteed. However, no booth is guaranteed until paid in full and deadlines for payment are adhered to. REQUIREMENTS: - We have a zero-tolerance policy for any type of hatred or verbal attacking of anyone at our show. We will not tolerate disrespectful language towards anyone at our event. We will not tolerate any intolerance based on anyone’s race, gender, ethnicity, abilities or disabilities, etc…. Anyone who cannot maintain respect for anyone and everyone in attendance will be asked to pack up and leave immediately. No refunds will be given. -The event closes at 10pm on Friday & Saturday of the event and 6pm on Sunday. You must be finished tattooing at closing and out of the building by closing time on all event days. - This event requires $100 minimum charge for all tattoos being completed at our event. This maintains the integrity & fairness for all attending artists. -Anyone conducting any sort of illegal, unethical or fraudulent activities/business will be asked to pack up and leave immediately. No refunds will be given. - If Exhibitor is adjacent to an unassociated Exhibitor, and either Exhibitor wishes to remove or make any modifications to side rails - BOTH Exhibitors will need to approve this modification. AND you must receive permission from PBTAE staff. If both Exhibitors do not agree, the side rails shall remain as originally set up. - Due to fire code requirements, Exhibitor agrees not to modify booth size (especially into isle ways). - Exhibitor agrees not to tape, nail, staple, puncture, paint, draw, sticker, or affix any materials to convention center property, either inside or outside of booth. Exhibitor agrees that any damages to convention center space by Exhibitor will cause Exhibitor to reimburse the convention center or Palm Beach Tattoo and Art Expo for any/all damage repair/replacement/reconstruction. - Exhibitor agrees to operate under all City/County/State laws and guidelines. PBTAE does not have control over local or state governments. - If Exhibitor is sharing a booth, PBTAE reserves the right to approve ALL Exhibitors a minimum of 30 days prior to the show. -Exhibitor agrees to notify PBTAE of ANY changes are made to any attending Exhibitors/representatives for any booths. -Only tattooers that have been approved by PBTAE are allowed to tattoo at PBTAE - Exhibitors/Exhibitor wristbands must be worn at all times by all individuals working at the space/table. Wristbands may not be sold, loaned, or otherwise transferred to individuals who are not working for you. -Badges provided by PBTAE are for Exhibitors only, and all workers/Exhibitors in the booth must be wristbanded. Wristbands and badges are are NOT to be used for your customers. -Uniformed attendants, models and other employees must remain within the booths occupied by their employers. Any and all advertising distribution must be made from Exhibitors only from within his or her booth. -The use of devices for mechanical reproduction of sound or music is permitted but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are specifically prohibited from employing any carnival type attraction, animal or human, or from operating such noise-creating devices as bells, horns or megaphones. PBTAE reserves the right to determine sound interference with others and Exhibitor shall comply with any request by PBTAE to discontinue any such sound or music. - Exhibitor agrees that all payments received by Exhibitors are non-refundable. However, if an emergency arises, Exhibitor agrees to notify PBTAE immediately. If PBTAE can resell the space, we can possibly provide a partial refund. -Smoking of any kind is NOT permitted indoors (with in the facility) at any time. -NO firearms or weapons of any kind are not permitted anywhere on the premise, except by authorized law enforcement. - Due to sponsorships and exclusives, Exhibitor agrees that NO TATTOO SUPPLIES, TATTOO EQUIPMENT, TATTOO MACHINES or COLOR PIGMENT is to be displayed for sale to the public without prior notification and agreement between PBTAE and Exhibitor. - Exhibitor agrees not to tattoo or pierce any person under the age of 18. - For EACH tattoo and/or piercing, Exhibitor agrees it is the responsibility of the Exhibitor to have the client fill out the provided digital or paper release form with a copy of a valid picture I.D. attached. This is a State of Florida Health Department requirement, and any Exhibitor failing to obtain and produce this paperwork will be asked to leave. - Exhibitor agrees that all piercing Exhibitors will need to be PRE-APPROVED (well in advance) by PBTAE. Exhibitors should not assume they are licensed to pierce at the PBTAE without written approval by expo coordinator. - Exhibitor agrees to keep their booth space(s) clean, set-up and staffed during ALL show hours (Friday 1pm - 10pm, Saturday 10am - 10pm, and Sunday 10am - 6pm). - At the end of each night, Exhibitor agrees to properly bag contaminated waste and bring it to the designated location for proper disposal. - At conclusion of the event, Exhibitor agrees to ensure booth space is left the way it was found. Free of trash, debris, personal items, and especially any tattooing product or materials. Failing to do so places Exhibitor responsible for any fees that may be charged by the venue for the clean-up. - The Exhibitor agrees to hold harmless Palm Beach Tattoo and Art Expo (PBTAE ), and/or any and all PBTAE sponsors, as well as hold harmless Access Art Inc, West Palm Beach Convention Center, Hilton, the City of West Palm Beach, Palm Beach County, FL, and all of the above listed’s employees/volunteers and vendors from any and all types of liability, accidents, fire, theft, or any loss. If damage to convention center should occur, Exhibitor will be held responsible for the full amount of replacement/repair/reconstruction expenses. Exhibitor agrees to protect and keep harmless Palm Beach Tattoo and Art Expo (PBTAE ), Access Art Inc, West Palm Beach Convention Center, Hilton, the City of West Palm Beach, Palm Beach County, FL, and all of the above listed’s employees/volunteers/sponsors/vendors from any and all claims for damages or suits which may arise from injury, loss, fire, damage, theft to property or person occurring before, during and after the event, or within the area occupied by the exhibitor. - Exhibitor agrees that non-compliance of any of the above can or may result in Exhibitor's removal from the event, either prior to or during the event. - Exhibitor agrees that removal of Exhibitors from the event, either prior to or during the event, is at the sole discretion of PBTAE, wherein all deposits and/or payments will be forfeited. Although we do not foresee it, current health codes could change regarding what is required to tattoo in the state of Florida. If this were to occur, we would immediately contact everyone, informing them of the changes and any new requirements. It is your responsibility to know how to conduct yourselves as professional tattoo artists, and perform in a safe, sterile manner. FLORIDA DEPARTMENT OF HEALTH REQUIREMENTS 1. If you are NOT licensed in the State of Florida, the attached State of Florida Guest Artist Registration MUST be completed along with your application. (Florida License fee of $35, or $60 to be licensed for one year, NOT included in your booth cost) 2. All artists must either be licensed or registered with the Florida Department of Health. If you have a Florida License, please send a copy with your application. 3. Florida Department of Health approved blood borne pathogens training is required for anyone not licensed within the state of Florida. Approved online training courses can be found here www.floridahealth.gov/environmental-health/tattooing/tattoo-educational-materials.html There is a fee to take the course, but it is a one-time test. (This fee is not included in your booth cost) Warranties PBTAE makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters. Exhibitor hereby recognizes that cancellations in appearance, or attendance, of guests, celebrities, talent, companies, groups, organizations, or associations is a common occurrence. Thus, PBTAE makes no representations or warranties, express or implied, regardless of announcement or promotion, of the attendance, or appearance of any guest, celebrity, talent, company, individual or group to attend, or appear, at PBTAE. Cancellation of the Event a. Cancellations in Which Artist Share of Event Losses. If Organizer cancels the Event due to circumstances beyond the reasonable control of Organizer, then Organizer shall refund to each Artist its Space rental payment previously paid, minus each Artist’s pro-rata share of all Event Costs and Expenses incurred, in full satisfaction of Organizer's liabilities to Artist. i. Pro-rata share shall be determined by the total number of booth spaces sold at the time of the event cancellation. ii. Under this section, in the event of cancellation beyond the reasonable control of Organizer, and the Event Costs and Expenses incurred exceed the value of the total number of booth spaces sold, No Artist shall be liable for a loss in excess of their respective total number of booth spaces purchased. b. Right to Re-Organize Without Penalty. Organizer reserves the right to re-name, re-locate, change the hours of the Event, or change the dates on which Event is held, or any combination of changes. If Organizer changes the name of the Event, relocates the Event to another event facility within forty (40) Miles of the original location, or changes the hours of the event, or changes the date(s) for the Event to dates that are not more than thirty (30) days earlier or thirty (30) days later than the dates on which the Event was originally scheduled to be held, or any combination of changes thereof, no refund shall be due to any Artist. c. Right to Cancel Event. If Organizer elects to cancel the Event for reasons, which would not be covered by any reason other than previously described in this paragraph, Organizer shall refund to each Artist his entire exhibit space rental payment previously paid, in full satisfaction of any and all liabilities on the part of the Organizer to Artist. 11. Directory Listing, Marketing, and Promotional Materials a. Artist expressly grants to Organizer a fully paid, perpetual non-exclusive license to use, display, and reproduce the name, trade names, product names, and logos of Artist and images of Artist products in a Directory Listings, and promotional announcements, in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. b. Artist expressly agrees that during the installation, open to consumer hours, and dismantling hours of the event, Organizer may photograph Artist 's space, exhibit, products, and all personnel, and use such photographs for any Organizer promotional purpose in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. Adult Material, Nudity, & Obscene Material Artist must give express notice prior to the signing of this Agreement as to whether he/she/it intends to offer adult, nudity, or obscene material, by initialing one of the below. Artist agrees that no adult material will be visible to, sold to, or handled by any persons under the age of 18. All adult, nudity, or obscene material must be either behind the table(s), or if displayed on a table or display rack, bagged and covered so that minors may not open it. I have read and understand the Florida civil and criminal Statutes and all federal, state, and local ordinances regarding display, transport, and sale of such materials, and I am solely responsible for compliance with the laws and regulations thereunder. The agreement to terms and conditions provided during the online application process is also binding to the rules in this document, and all exhibitors were provided with this document prior to purchase of space and made aware they were agreeing to these terms with the purchase of their booth, space or table.